Spots are limited. Fill out your application and let's chat!
Your agency’s projects shouldn’t need you chasing them.
Ongoing project management for agencies and studios that need someone to run delivery.
Your team can do the work. But you’re still assigning priorities, chasing updates, checking deadlines, and making sure nothing gets forgotten. Handing out tasks hasn’t taken project management off your plate. It’s given you more people to follow up with.
I work inside your existing Asana or ClickUp setup to coordinate the team, track progress, manage incoming requests, and keep clients informed.
You stay involved in the decisions that need you. I handle the follow-through.
You shouldn’t have to check the board to find out whether someone checked the board.
When delivery has someone responsible for it:
Your team knows what comes next, what takes priority, and where they’re blocked.
Deadlines and dependencies get monitored, with risks raised while there’s still time to respond.
New requests get assessed and organized before they disrupt the week.
Clients receive regular updates without you having to assemble them.
You get a clear account of progress, problems, and decisions that need your attention.
You can open Asana or ClickUp to see what’s happeningand close it without adding another hour of follow-up to your day.
What this is
I run the projects inside the tools you already use.
This is ongoing project management within your agency.
I work with your team in Asana or ClickUp, keeping delivery organized and moving across the day, week, and month.
Daily project coordination
I monitor active work, follow up on stalled tasks, identify blockers, and route new requests into the right project or queue.
When something needs your decision, I bring it to you with context and a clear next step.
Weekly planning and communication
I coordinate a team check-in, async or live, to review progress, blockers, and priorities. Work gets planned against the team’s actual capacity.
Clients receive status updates, boards stay current, and changes to scope or timelines get flagged.
Monthly delivery review
You receive a leadership report covering what shipped, what slipped, and why, alongside a review of team capacity and recurring delivery problems.
I also review the working system and update relevant SOPs and templates as processes change.
WHAT'S INCLUDED
Every day: Your boards get run. Tasks move, blockers get caught, new requests get triaged into the right project or queue, and stalled work gets pushed forward before it becomes a missed deadline.
Every week: Your team gets a check-in, async or live, covering status, blockers, and next steps. Your clients get a status update. The week gets planned against actual team capacity, not wishful thinking. The boards get cleaned, archived, relabelled, and closed out properly. Scope creep and timeline risk get flagged before they're a problem.
Every month: You get a leadership report covering what shipped, what slipped, and why. A capacity review telling you whether your team is over or underloaded. A light retro on what cost time and what to fix. A system audit making sure your boards and templates still match how work actually flows. SOPs and templates updated based on what changed.
Choose the level of coordination your team needs
Here's how it works
Core Project Management — $3,000/month
For smaller teams that need someone managing day-to-day delivery.
Includes daily project coordination, weekly planning and client updates, and monthly reporting and system upkeep.
Expanded Project Management — $5,000/month
For agencies managing multiple teams, project leads, or competing delivery schedules.
Includes everything in Core, plus:
- Coordination across projects and teams to identify dependencies and competing demands.
- A weekly prioritization conversation to decide what needs attention and what can wait.
- Monthly resourcing recommendations to help you decide whether to hire, reassign work, or hold capacity.
Both retainers have a 3-month minimum commitment.
We confirm the appropriate level and agreed scope during your discovery call.
"Wow. I can't believe how much you saved me.
This is amazing."
That's the moment I live for.
Not because it's a compliment, but because it means the mental load lifted. The deadlines are holding. The team is moving. And they finally have space to remember why they started this thing in the first place.
That shift usually happens faster than people expect.
Which is why the minimum commitment is three months, not because it takes that long to feel it, but because the first phase involves getting your systems clean and your team running properly before the real momentum kicks in.
You'll feel the difference long before the three months are up.
THIS IS FOR YOU IF
You run a digital agency, SaaS team, website design studio, or content creator agency and:
Your team is talented but constantly waiting on direction from you
Deadlines are slipping and you're often the last to know
You're spending more time managing your project board than doing the work you're actually brilliant at
You want delivery owned, not just tasks moved around
You're ready to stop being the person your whole operation quietly depends on to function
THIS IS NOT FOR YOU IF
You're looking for someone to build your Asana or ClickUp system from scratch. That's a separate one-time project and we can talk about it on your discovery call. This retainer is for agencies whose tools are already in place and need someone running them properly.
HOW IT WORKS
APPLY
Fill out a short questionnaire so I can understand where things are and what's actually breaking down. I take on a small number of clients at a time, so this helps make sure we're the right fit before we get on a call.
DISCOVERY CALL
We get on a call, go through what you shared, and map out exactly what needs to happen. By the end of it you'll have a clear picture of what the first 90 days look like.
WE GET TO WORK
Minimum commitment is three months. The first phase gets your systems clean and your delivery running properly. From there, it just keeps getting better.
What My Clients Have To Say
"I was able to trust her completely. She worked efficiently, was flexible and responsive, and I always felt like I knew where she was in the process."
"Her work is both tireless and high-quality, and she approaches client relationships with genuine care and collaboration."
"Extremely happy with her ability to work independently and alongside me."
Testimonies
Katie changed her life
Let the voices of your delighted clients sing your praises here. Let the words inspire your readers into action.
Sally reclaimed her time
Let the voices of your delighted clients sing your praises here. Let the words inspire your readers into action.
Joanna found Peace within
Let the voices of your delighted clients sing your praises here. Let the words inspire your readers into action.
Give project management a place on the team
Your agency has work to deliver. You have a business to run.
Let’s put someone in charge of the planning, coordination, and follow-through that connects the two.
